Add a letterhead at the top of the letter.
Your letterhead should include your full name, address, telephone number, and email address.Some guidelines to follow when creating your letterhead:
Write the recipient’s name and address and the date below the letterhead.
- Your name should be in bold and larger font
- Your address and other contact information should be in normal 12-point font.
- The font should be professional looking and easy to read, same font as resume.
- Include up-to-date information so that you make it easy for the employer to contact you.
It doesn't matter whether you put the date first or last, or how many blank lines you include between them, as long as it looks professional.Address the recipient.
Be sure to refer to the recipient by his or her proper title (Mrs., Mr., Dr., etc.). If you’re not sure who the recipient is, write, “To Whom It May Concern:” or “Dear Sir or Madam”; however, it is always best to address a cover letter to a real person to make it look like you’re not sending form letters.State your purpose in the first paragraph.
Tell the employer why you are writing to them and the position for which you are applying (or the one you would like to have if it becomes available).Outline your qualifications in the middle paragraph(s).
Make sure to match them to the requirements of the position. If you are writing to inquire about open positions, tell the employer how you can contribute to their bottom line, not what you want to get out of the deal. To do this, use what you have researched about the employer's background and history.
Make your qualifications jump out at the reader by researching the company to which you are applying for a job and tailoring your letter accordingly. This will also be useful if you get an interview.Include a positive statement or question in the final paragraph that will motivate the employer to contact you.
Make this closing paragraph between two to four sentences. Direct the employer to your enclosed resume and make sure you specify that you're available for an interview. Finish off by thanking the recruiter for their time and consideration, and welcome them to get in touch with you to continue the conversation.Write an appropriate closing, add your signature and make a notation of the enclosures.
- If you will be submitting your cover letter digitally, it’s a good idea to scan and add your signature, write it in with a digital writing pad, or make a digital signature stamp with appropriate software.
- It’s a good idea to thank the reader for his or her time. After that, write “Sincerely,” “Respectfully,” or “Regards,” leave several spaces, and print your name.
- If you enclose something, such as a resume, with a letter, you should indicate that the letter contains enclosures by making the notation “Enclosure” or “Enclosures” at the bottom of the letter.